This privacy notice explains how we collect, store and use personal data about individuals who are website users, IMF UK members.

Who we are?

The Indian Muslim Federation (UK) is the largest organisation of Indian Muslims in United Kingdom and has NGO status with United Nations. The Federation was founded in September 1969 by British Indian Muslims. It is the national organisation of British Indian Muslims. The Federation maintains contacts with the British and Indian Governments, United Nations and its specialised agencies and other governmental and non- governmental organisations. The main aim and objectives of the Federation is to promote educational, social and cultural activities by:

• Organising meetings, seminars and publishing Newsletter in order to exchange ideas and views of concern and plight of Indian Muslims
• Promote social and cultural activities by involving Indian Muslims and other communities living in Britain;
• Promote education among Indian Muslims in Britain and India by scholarships and other support to poor students and families.

Our address is: Trinity Close, Leytonstone, London E11 4RP

Our data protection officer is Irfan Mustafa contactable at

Contact us

What do we collect?

We process data relating to those who become our member and well-wisher to receive information about our activities and function. Personal data that we may collect, use, store and share (when appropriate) about you includes, but is not restricted to:

• Contact details including correspondence address
• Photographs
• CCTV footage

We may also collect, store and use information about you that falls into “special categories” of more sensitive personal data. This may include information about:

• Ethnicity

Why do we collect this data?

The purpose of processing this data is to allow us to contact the members informing them about our activities and community events. This may include:

Our lawful basis for using this data

We only collect and use personal information about you when the law allows us to. One of the following will apply:

• To comply with a legal obligation to maintain a governing board, for example the Equalities Act 2010;
• You have given us consent to use your personal data in a certain way;
• To protect your vital interests (or someone else’s vital interests).

We have legitimate interests in processing the personal data. Where you have provided us with consent to use your data, you may withdraw this consent at any time. We will make this clear when requesting your consent, and explain how you go about withdrawing consent if you wish to do so.

Some of the reasons listed above for collecting and using personal information about you overlap, and there may be several grounds which justify the use of your data.

Who do we share your personal data with?

Your personal data will be retained in line with our retention policy, details of which are available on request.

We will retain your information only for as long as is necessary for the purposes set out in this notice. We will retain and use your information to the extent necessary to comply with our legal obligations (for example, if we are required to retain your information to comply with the law).

Your rights

How to access personal information we hold about you

Individuals have a right to make a ‘subject access request’ to gain access to personal information that we hold about them.

If you make a subject access request, and if we do hold information about you, we will:

• Give you a description of it
• Tell you why we are holding and processing it, and how long we will keep it for
• Explain where we got it from, if not from you
• Tell you who it has been, or will be, shared with
• Give you a copy of the information in an intelligible form

You may also have the right for your personal information to be transmitted electronically to another organisation in certain circumstances.

If you would like to make a request, please contact our data protection officer.

Your other rights regarding your data

Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe. You have the right to:

• Object to the use of your personal data if it would cause, or is causing, damage or distress
• Prevent your data being used to send direct marketing
• In certain circumstances, have inaccurate personal data corrected, deleted or destroyed, or restrict processing
• Claim compensation for damages caused by a breach of the data protection regulations

To exercise any of these rights, please contact our data protection officer.

Complaints

We take any complaints about our collection and use of personal information very seriously.

If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with data protection officer in the first instance.

Alternatively, you can make a complaint to the Information Commissioner’s Office:

• Report a concern online at ico.org.uk/concerns/
• Call 0303 123 1113
• Or write to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Contact us

If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our data protection officer:

Contact us

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